Vanguard Youth Bylaws
Article 1. Formal NameThe name of this club shall be Vanguard Youth: Layton Chapter
Article 2. Mission
The mission of this group is to empower the youth with a sense of personal mission
and enable them to move forward with that mission by:
(1) Encouraging faith in God as their ultimate mentor
and source of truth through the teachings of the Lord Jesus Christ
(2) Helping them find value in their own unique mission and introduce the
to various communication styles so that they may communicate that mission to the world
(3) Helping them come face-to-face with greatness as they study the world,
history, people, and science to prepare them to become future leaders* in society.
(4) Creating an environment of respect, decency, trust, and confidence
(5) Teaching service-oriented leadership
*Leader: someone qualified to lead others in the home, community or world
Article 3. Member qualifications
Section 1. Member Qualification.
To be a member of the Vanguard Youth, the youth must be 12 years of age by
December 31st of the first semester enrolled. All youth are expected to attend all
meetings due to the nature of the classes. Please discuss extenuating circumstances
with the advisors. All youth are expected to come to class each week prepared with
inspirements of their choice. All members are expected to follow the standards in the
“For the Strength of Youth” pamphlet as distributed by the LDS church. It is expected
that members will act and treat other members and the Mentors with respect and
kindness. If any problems with behavior or attendance arise, it is up to the discretion of
the Board if that member shall remain in the Club.
Section 2. Maximum Membership.
The membership of this Club shall be limited to eighteen members. In extenuating
circumstances a youth’s spot may be held up to one semester with approval from the
board when they cannot conform to the attendance requirement.
Section 3. The Waiting List.
A current waiting list will be kept on a first come, first serve basis. Any openings will first
be offered to siblings of current members, and then to the youth at the top of the waiting
list under the discretion of the board. If a youth in Vanguard leaves the group for any
reason other than extenuating circumstance they can move to the bottom of the waiting
list.
Section 4. Membership Dues and Fees.
All dues and fees will be due at the beginning of each semester. The class fee will be
$30.00 per semester for the first child and $10.00 per semester for each additional child.
The secretary shall record all payments and notify members two weeks in advance, and
those whose dues are not paid by the end of the first month of each semester shall be
automatically dropped from membership in the club. Visitors may be required to pay a
fee as worked out with the advisor.
Section 5. Extenuating circumstances regarding member qualifications are subject to
approval of the main advisors.
Article 4. Officers and Duties
Section 1. Youth officers are: President, Vice President, and Secretary,
Each member of the Youth Presidency shares these responsibilities
-Be a leader*
-Know and uphold the purpose of Vanguard
-Participate at Vanguard classes and outside activities
-Become friends with each of the youth in the group
-Get input from others in the group
-Encouraged to have a level of involvement in at least one master class
-Set a good example for other students by being actively engaged in personal studies
- Seek to learn how to lead a group, deal with problems as they arise during class time
and talk about how to make specific youth feel more involved
Additional responsibilities are listed below each office
President –
Leads at Vanguard and youth leadership meetings, makes assignments and follows up
Meets with the adult mentors after Vanguard each week to give input
Attends parent mentor meetings
Writes presidents message for Newsletter
Works with the Primary Mentor
Vice-President –
Advises the President
Assists President with duties
Attends parent mentor meetings
Is responsible for showing gratitude from the youth to others by doing things such as making sure mentors homes get cleaned after activities and giving thank-you cards to mentors and guest speakers.
Secretary-
Assists President and Vice-President with duties
Responsible for calling and reminding members of different activities and assignments.
Keeps records (such as attendance and memory work)
In charge of assigning and reminding the youth of devotionals
Works with Adult Secretary
Section 2. Nominating Procedure:
Section A.Nominations
Nomination will be held in the core Vanguard meeting in May of each year, as determined by Mentors. New Presidencies will assume their responsibilities after the last day of class of each year. During the meeting nominations will be made. Mentors will nominate the president. The president will nominate the vice-president and secretary. Nominations may be accepted or rejected at this time. Class will be given an opportunity to vote their approval or objection.
Section B. Terms of service
All elected offices will have a term of service for one year. Youth may not hold the same
office for two years in a row.
Section C. Inability to fulfill term of service
Any officer that is unable to fulfill their term of service will be replaced by a nomination the next regularly scheduled Vanguard core meeting and will hold that position for the remainder of the term of service.
Youth Mentors-
Youth who have are pursuing a master level in a particular lens are invited to assist in
mentoring that lens. Youth mentors are not elected but are chosen by their desire,
willingness, and availability to help teach, prepare activities, and mentor. Youth may
volunteer or be asked by the Head Mentor over the lens to participate.
Youth committee leaders-
Youth will choose a committee to volunteer in. The committees are: Outdoor, Service/Temple, Theme and Character Building Activities, and Vanguard History. Committees will nominate a team leader in each committee and committees will be given an opportunity to vote their approval or objection.
Outdoor Committee: Plans and Coordinates four challenging seasonal outdoor activities (including one end of the year overnight backpacking or camping trip) through the year with the guidance of the adult outdoor mentor.
Service/Temple: Plans service projects and temple trips with the guidance of the service/temple adult mentor
Theme and Character Building Activities Committee: Plans activities that help reinforce the monthly theme and help the youth build character with the
Vanguard History Committee: Collects pictures throughout the year. Plans and puts together the monthly Vanguard Newspaper, the end of the year slide show, and a yearbook (if they choose to have one) with the guidance of the adult History Mentor.
Article 5. Board of Administration Offices and Duties
Section 1. Adult Board of Administration Offices are (but not limited to): Head Mentor, Class Mentor(s), Lens Mentors, and Secretary (some members may hold more than one position).
Each member of the Board of Administration shares the following duties:
-Uphold the vision and bylaws of The Vanguard Youth
-Know and value each of the youth at Vanguard
-Set an example for the youth of someone who is actively engaged in their own studies
-Lead Monthly Parent Mentor Meetings
-Hold regular Board of Administration meetings
-Deal with problems as they arise during class time, and during monthly parent mentor
meetings
-Help specific youth feel more involved
-Plan and coordinate a yearly parent mentor training session, if needed, in August
Additional responsibilities are listed below each office
Head Mentor:
Oversees that the vision of Vanguard is upheld
Approves the curriculum of the lens mentors
Coordinates with Youth president the daily running of Vanguard
Class Mentor (s):
Attend Vanguard classes each week
Studies curriculum the Vanguard youth are studying
Advise Head Mentor
Lens Mentors:
-Mentor and prepares a specific lens (including, but not limited to: History/Geography, Eureka, Leadership Academy, and Imaginative Arts)
-Provides a general outline for their class to the Head Mentor for approval by August
1st
-Attends Vanguard on their assigned week for Core, Journeyman, and Master classes.
Secretary
-Responsible for advising the youth secretary
-Assures communication is running smoothlysending out communication
-Maintains funds for group
-Compiles the monthly newsletter
- Presents a year end accounting to the family board in May of each year if needed
Section 2.
Section A. Nominations for Board of Administration.
Individuals may nominate themselves or others. If more than one person is nominated for the position, nominees will decide amongst themselves who should fill it. If the nominees are not able to decide, votes will be cast through a secret ballot. The position will be filled by the nominee who receives a majority of the vote. Head Mentor holds his/her office for a term of two years. There is no limit to the number of terms and individual may hold this office.
Section B. Regular Elections for Lens Mentors and co-mentors (every year)
Every year during the nomination meeting, nominations for Lens Mentors will be made by
the Head Mentor; individuals may also nominate themselves or others. Nominations
may be accepted or rejected at this time. If there is more than one nomination for a position, nominees will decide amongst themselves who should fill it. If the nominees are not able to decide, there will be a secret ballot and the position be filled by the nominee who receives a majority of the vote. The process will continue until all offices are filled.
Section C. All Board of Administration members will assume their responsibilities on
June 1 of each year.
Section D. Process for replacing elected officers should they be unable to fulfill their
term of service. Any officer that is unable to fulfill their term of service will be replaced
by a special nomination held at the next regularly scheduled parent mentor meeting and will
hold that position for the remainder of the term of service.
Section E. The secretary will be chosen by the Head Mentor after all other offices
have been filled.
Article 6. Other Optional Mentors
Additional Mentors may be needed or requested depending upon group size and
families involved. They may include the following, but are not limited to:
Family Activities Coordinator: Plans and coordinates family activities (typically 3 per year)
Outdoor Adult Mentor: Guides Outdoor Committee in planning and having four challenging seasonal outdoor activities (including one end of the year overnight backpacking or camping trip) through the year.
Service/Temple Adult Mentor: Guides Youth in planning service projects and temple trips
Theme and Character Building Activities Adult Mentor: Guides youth in planning activities that help reinforce the monthly theme and help the youth build character
Vanguard History Adult Mentor: Guides and helps youth with collecting pictures throughout the year; and putting together the monthly Vanguard Newspaper, the end of the year slide show, and a yearbook (if they choose to have one).
Sibling Group Mentors: Coordinate activities and lessons for the younger siblings of the Vanguard Youth.
Article 7. Parent Responsibilities
Section 1. Vanguard Family Board.
Parents of Vanguard Youth become members of the Vanguard Family Board. The
Vanguard Family Board meets monthly during parent mentor training meetings. The
Vanguard Family Board has the responsibility to ensure that the group is staying true to
the vision of vanguard. Board members accept nominations or vote on Administrative Board Officers, amendments to the by-laws, and are requested to give input on changes and
discussions regarding the youth during the monthly parent mentor meetings.
Section 2. Parent Mentor meetings:
Parents of Vanguard Youth members are strongly encouraged to attend as many
monthly parent mentor meetings as possible
Section 3. Assistance/Service:
Parents are encouraged to prayerfully seek how they can best serve the youth of
Vanguard each year. Parents are encouraged to assist where needed.
Section 4. Concerns:
Parents have the right and the duty to speak up if they have a concern. Questions or
problems should be addressed to those who are immediately involved first. If the
concern is not able to be resolved then it may be taken to the general assembly at a
parent mentor meeting if needed.
Section 5. Sibling Care:
Should it be necessary, all parents of Vanguard youth (with the exception of the
head and class mentors) must help supervise/teach the children of those mentoring the classes.
The secretary may set up a rotation for the year. If the parent is unable to complete their
assignment, they will be expected to take care of alternate arrangements.
Section 6. Transportation expectations:
It is important for parents of Vanguard Youth Members to ensure that their youth arrive
on time and are picked up on time. Parents are to ensure that if students are staying for
Journeyman or Master classes that they have completed the Journeyman or Master
level inspirements for that day.
Section 7. Class Materials:
Parents of Vanguard Youth Members agree to obtain the necessary reading materials
for their youth.
Section 8. Monthly Parent-Youth Mentor Meeting.
Parents of Vanguard Youth Members are strongly encouraged to hold a monthly parent
mentor meeting with their youth regarding their participation and activity in the group.
Article 8. Educational Outline and Classes
Section 1. Core Classes.
Core classes for Vanguard Youth will consist of: History/Geography, Leadership
Academy, and Eureka, and Imaginative Arts. Youth will be expected to come prepared weekly with inspirements of their choosing for the class, and may be asked to give an accounting. They may report in private to the mentor in charge of the class upon request.
Section 2. Journeyman and Master Classes
For youth who desire to gain increased depth in breadth in a particular lens they may
choose to participate in Journeyman and Master level classes. Youth will be expected to
fulfill Core level inspirements as well as Journeyman and/or Master level
inspirements each week for each class they choose attend.
Youth may also choose to certify in Journeyman classes. A student may compose their
own list of journeyman requirements to certify in a certain lens (with approval from the
head or principle mentor), or may request a certification list from the Head Mentor.
Small incentives may be provided to encourage youth to do the extra work to become
Journeyman certified upon discretion of the mentor.
Section 3. Monthly Principles:
A rotation of the monthly themes is established by the Principle Mentor for guiding Core
Classes each year. The presentation and order of these monthly themes will be decided
by the Board of administration.
Section 4. Outside Classes: The Vanguard Youth will also provide opportunities for the
youth to get together outside their scheduled meetings to supplement the concepts they
are discussing in Vanguard which may include, but are not limited to: Family Activities,
Outdoor Experiences, Temple Trips, Service Opportunities, Movie Nights, Game
Nights, Elocution Evenings, and other activities. Guests must agree to adhere to the
standards of the Vanguard Youth or they will be invited to leave. By signing up for the
Vanguard Youth, the member releases the Board, Mentors, and other members from
liability at all events sponsored by the Vanguard Youth.
Article 10. Amendments
These bylaws may be amended with a vote in the majority by all approved Board of
Administration Members as well as Family Board Members present at a gathering called
by the Principle Mentor
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